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What are the advantages of time recording machine in an office ?

Showing up for work punctually, at an official time, became expected behavior toward the end of the 19th century, as more and more people worked for others rather than for themselves. Not just the work force's punctuality was at issue. Cost accounting and analysis--recording and scrutinizing expenses for labor, materials and overhead--were getting more attention than ever before. Time was money.

In the 1890s, timekeepers-- clerks who kept track of employees' hours in handwritten logs --found that machines were beginning to replace them, especially in workplaces with large numbers of employees. Thanks to the influence of the advocates of scientific management, nearly every industrial workplace had a time clock, after about 1910. So did many offices. By the early twentieth century the International Time Recording Company supplied an entire line of timekeeping devices, including master clocks, several types of time clocks, and time stamps. Founded in 1900, the firm continuously expanded its product line, underwent several reorganizations and name changes, and emerged in 1924 as the International Business Machine Corporation, familiar today as IBM.One of the firm's most popular products was the card punch time recorder, a clock that could furnish a daily or weekly record of up to 150 employees. Based on the 1888 patent of physician Alexander Dey, the dial time recorder was essentially a spring-driven clock with a cast-iron wheel affixed to its dial side. The rim of the wheel was perforated with numbered holes. As employees pressed a rotating pointer into the hole at their assigned number, the machine recorded the time on a preprinted sheet and rang a bell with each punch. A two-color ribbon printed all regular time in green and all tardiness, early departures, and overtime in red.This International digital card punch time recorder hung in a factory in the garment district of New York City.

Time recording clock is a time recording machine used to record the lime of arrival and departure of an employee. The time is recorded on the card allotted to each employee of the organisation. The card is punched in this machine, which records the time of arrival and departure automatically. These machines are fitted with a clock to show the time. The advantages of the use of time recording machines are:

(a) It records the actual time of arrival and departure.

(b) It is not possible to manipulate the time in case of late arrival or early departure.

It is necessary to keep proper record of time for each worker as it ensures discipline, increases morale and makes him punctual.

This function of keeping proper record of time is looked after by the time-keeping department. In a small organisation, such a department may not exist at all since the time of coming and going can be easily regulated by the person in changes of operations in the factory or the office.

Time keeping is a system of recording the time of arrival and departure of workers; it provides a record of total time spent by each worker engaged in the factory. On the basis of this record, wages are paid to the workers under time rate system.

The regal contains the columns like name and identity no. of the worker, the department in which he is working, arrival and departure time. As soon as a worker enters into the preprint of the factory, the necessary entries in the attendance register are completed. If workers are literate; they are required to sign the attendance register.

After the reports time workers are marked late or absent as the case may be. Similar entries are made the time of departure.

This method is very simple and inexpensive. But in a large factory this meth may become inconvenient. Moreover, this method is liable for many undesirable’ practices on the part of the persons who record the attendance in collusion with sour workers. This method is suitable for small factories and out-doors workers.

Under this method, each worker is allotted a metal disc or token bearing his identification. On each disc or token the name and number of the worker is engraved or painted. All the tokens 01; discs are hung on a board at the gate or at the entrance of the department.

As soon as a worker reports for duty, he removes his disc and puts it in a box provided nearby. Immediately after the scheduled time of entry, the board is removed and a list is prepared for all such discs or tokens not collected and dropped into the box by the workers.

The late-comers collect their discs and hand over the same personally to the time keeper. The list of late-comers is prepared separately. The discs not removed from the boards represent the absentee workers.

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